Can the Condo Board Function Without a Secretary?

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K.K. from Fairfield County writes:

Dear Mister Condo,

It is legal for a board to run without having a member appointed as a secretary?

Mister Condo replies:

K.K, that is a great question. Your by-laws and governing documents likely outline the number of directors, the duties of the officers, and so on. But they probably do not state that the Board cannot function without a Secretary. However, minutes are the official record of every Board meeting and they must be kept and they must be made available to any unit owner requesting to see them. It isn’t so much a function of having a Secretary as it is of having accurate minutes of the Board meetings that is important. If minutes are not being kept properly any action that the Board takes can be called into question by any member of the association. In the eyes of the court, if minutes weren’t taken the Board meeting never happened. The Board Secretary is a critical position. If the Board cannot find a suitable volunteer to serve on the Board and act as Secretary, they must at the very least have a Board member or other person keep minutes, which the Board must vote and approve if they are to do proper business of the association. Good luck!

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