Condo Minutes Reflecting Board Member Recall

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J.W. from Fairfield County writes:

Dear Mister Condo,

My association held a special unit owners meeting to vote on removing a board member. After the petitioner gave the rationale for wanting the board member removed, there were comments from individual owners either in support of the removal or not. Do these comments have to be set out in detail in the minutes or can there be a general statement that comments from both sides were given? Thank you.

Mister Condo replies:

J.W., I am sorry your association found it necessary to hold a recall meeting. Minutes of association meetings and the business conducted therein are meant to be a summary of what happened. They are not a transcript of the event so there is no reason to include testimony for or against the removal of the unit owner as Board member. Quite simply the Minutes should reflect that a meeting was noticed and held, a quorum was present, and the following business was handled. In the case of a recall meeting, the business at hand was the recall of the Board member. A motion was introduced, seconded, and discussed before a vote was held. The results of the vote resulted in the successful/unsuccessful recall of the Board member. There being no further business before the association, the meeting was adjourned. Unless your association’s governance documents require something different, that should suffice. All the best!

2 thoughts on “Condo Minutes Reflecting Board Member Recall

  1. It is important to not get into the discussions of the why the Board member was recalled. Sometimes, because emotions run high, residents say tings that the association would not want as a part of the permanent records. Were these comments to appear in the minutes, they could open the association up to liable suits.

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