Condo Unit Owner Correspondence Not Being Read at Unit Owner Meetings


A.C. from New London County writes:

Dear Mister Condo,

Does the secretary have to read correspondence received at a unit owners meeting?

Mister Condo replies:

A.C., the Board Secretary has many important roles. Sending and receiving correspondence from unit owners and even other folks outside the association is one of those roles. The fact that there was correspondence should be entered into the Minutes of the Meeting. The exact details of the correspondence does not have to be admitted into the Minutes but should be responded to. A synopsis of the letter may be in order, especially if the subject matter was of business importance to the Board. Lengthy letters or diatribes are routinely dismissed by Boards as they do not have actual business implications. For instance, if a unit owner writes three pages about feral cats on the property, the Board only needs to know that a unit owner wrote a letter in favor of removing the feral cats. Should I assume that you have written to your Board and your letter was ignored? Try again, and be brief and describe the association business purpose for your letter. A paragraph or two should suffice. All the best!

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