R.G. from Litchfield County writes:
Dear Mister Condo,
The President of our 3-unit condo would like to go virtual! He no longer wants to have regular meetings and would like to do everything completely by email, with a 24-hour period for responses. Although he claims it is because of lack of civility on everyone else’s part, besides his own, this man is even ruder in emails! My question, however, is on the legality of voting and holding meeting by email. Our by-laws do not mention this as they were first enacted in 1986. What other ways would you suggest our board holds meeting so that there is accountability and respect for all. We have come up with having a mediator and meeting in a more public place. Both were rejected by this man; the first was too expensive, the second, not private enough. We are at our wits end!
Mister Condo replies:
R.G., it is hard to imagine that such a small community would have this type of trouble. 3 units requires that three unit owners sit down monthly or less frequently if the by-laws allow, and take care of association business. There may be no provision for using email or any other form of communication that didn’t exist back in 1986 but that doesn’t mean that the association can’t adopt it, provided no state laws are being violated. The larger issue is that all parties need to agree to this “virtual” meeting and records must be kept as these meetings are official business of the association. Additionally, there will need to be Minutes from these meetings that serve as permanent record of the items discussed and voted upon. In a small association like yours, that sounds like a lot of work. The mediator idea is valid and may make sense to get the association out of its dysfunctional phase and back on track. Ultimately, the three unit owners should find a way to work together to handle the business of the association. You can disagree but not be disagreeable. I am guessing the mediator will help with that process. Good luck!