Board Communications Condominium Governance

Are Condo Unit Owner’s Comments Required for Board Meeting Minutes?

J.P. from Middlesex County writes:

Dear Mister Condo,

Our board meets tonight and there is a section for unit owner comments. Are those comments required to be part of the minutes published or is it at the discretion of the board?

Mister Condo replies:

J.P., I am glad to hear you are offering a time and a place for unit owners to make comments at the Board Meeting. That is good governance and shows compliance with our state’s Common Interest Ownership Act (CIOA). The Minutes of the meeting reflect motions, votes, and actions taken by the Board as well as a few other housekeeping items such as approval of the previous Minutes, and reports from Committees, Property Manager (if any), and even a President’s Report, if offered. The Minutes are not an item for item reiteration of the meeting and other than acknowledging that there was a Unit Owner comment period as noted in the Agenda, the actual comments made do not have to be included in the Minutes. There could be exceptions, of course, and the Board, at its discretion, may wish to include details of the comments in the Minutes if they so wish. All the best!

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