Are There Sample Condo Rule Violation Letters?

D.L. from Fairfield County writes:

Dear Mister Condo,

Do you have any templates for writing letters of warning to owners who violate rules?

Mister Condo replies:

D.L., that is a great question. I do not know of a specific repository of condo rule violation letters and I suspect each condominium would have its own version based on their rules and regulations. They generally look something like this:

___________________________________________________________________________

Dear Unit Owner Name,

Subject: Violation of Rules and Regulations – FIRST NOTICE

On XX/XX/20XX, it was observed that your dog was left unattended on association grounds. Leaving pets unattended on association grounds is not allowed per the association rules and regulations.

Please discontinue leaving your pet unattended on association grounds.

Thank you for your cooperation in making Main Street Condominiums a great place to live for all residents.

___________________________________________________________________________

The goal is voluntary unit owner compliance. However, if the first letter didn’t work:

___________________________________________________________________________

Dear Unit Owner Name,

Subject: Violation of Rules and Regulations – SECOND NOTICE

On XX/XX/20XX, it was observed that your dog was left unattended on association grounds. Leaving pets unattended on association grounds is not allowed per the association rules and regulations. You were previously warned of this rule violation on XX/XX/20XX. Per association rules you are now subject to appear before the Board of Directors and have a fine levied against you for the offense. The Board of Directors meets on XX/XX/20XX at X:XX at the Main Street Condominium Club House. You are expected to appear before the Board at that time.

Please discontinue leaving your pet unattended on association grounds.

Thank you for your cooperation in making Main Street Condominiums a great place to live for all residents.

___________________________________________________________________________

If the violations continue, it may be time to involve the association’s attorney to take legal action against the unit owner. That may include a lawsuit, eviction of a tenant, a lien on the unit, or even foreclosure against the unit owner in the most severe of violations. I hope it doesn’t come to that. All the best!