Board Communications Condominium Governance Legal

Condo Association Recordkeeping Requirements on Previous Owners and Renters

P.S. from Illinois writes:

Dear Mister Condo,

How long must a condo association keep files/paperwork of owners and renters who have moved out of the building? Thank you.

Mister Condo replies:

P.S., all association records in your state must be kept a minimum of 7 years. However, unless it is unreasonable to do so, many attorneys would recommend holding onto them forever as the condo association is a business corporation and prefer to keep their records in perpetuity, even if it means warehousing them after seven years. It really depends on your documentation requirements for owners and renters. Most associations do require records of who is currently living in their association, making these records association records subject to the seven-year recordkeeping requirement. For a proper legal answer to your question, ask the association’s attorney. They will give you a proper legal answer to your question. All the best!

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