Board CIOA Communications Condominium Governance

Condo Meeting Notice Delivery Requirements

V.A. from Fairfield County writes:

Dear Mister Condo,

What is the law on providing meeting notices to unit owners-re Websites-e-mail, Blogs or Notice boards at the Condominium?

Mister Condo replies:

V.A., there isn’t one specific law about how an association provides or serves notice of meetings for unit owners. Your condominium governance documents usually state that unit owners will be notified by mail. Of course, most of those documents were written long before the proliferation of email and websites occurred. The Common Interest Ownership Act (CIOA) in Connecticut does give the association the ability to use electronic communications to disseminate information to unit owners. However, the unit owner needs to agree to receive electronic notices and the association needs to keep a record of the unit owner’s acceptance of such notification. An association cannot simply stop sending mail because it has a website or decides to use email. There are many times when unit owners don’t have access to these modern tools and many elect to continue to receive mail as their official notice from the association. Check your governance documents to see what is required for notice at your association. If you haven’t given approval for electronic communications, they still need to send you mail. All the best!

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