E.G. from outside of Connecticut writes:
Dear Mister Condo,
Mister Condo replies:
E.G., absolutely! Minutes are the only official record of Condo Board Meetings. Without Minutes, it is as if the meeting never happened. Condo Boards are representatives of a corporation and have a responsibility to the shareholders of the corporation (the unit owners) to maintain proper records of actions they take. Not every item discussed needs to be in the Minutes but every vote taken certainly does. A Board that operates without taking Minutes risks being sued by any unit owner who doesn’t agree with decisions made by the Board. While state laws vary on what must be included in the Minutes, almost all are based on some type of Corporation Act and some type of Condominium or Common Interest Act. These laws typically demand that Minutes be kept and be made available to unit owners upon request once approved by the Board. This protects both the Board and the unit owners. Some Boards farm out the actual recordkeeping to a Property Manager or other third party but the Minutes need to be submitted back to the Board who votes on their correctness and ratifies them into association records. I hope your Board is keeping Minutes. Thanks for the question!