Informing Unit Owners of Air Conditioner Rule Violations

R.M. from outside of Connecticut writes:

Dear Mister Condo,

I need a suggestion for the wording of a letter to residents of my condominium to remove illegal installation of air conditioners.

Mister Condo replies:

R.M., thanks for writing. I am assuming that your association has rules that either prohibit or restrict air conditioners and some unit owners have disobeyed the rules and you would like to send out a notice of some sort reminding them that they need to obey the rules and remove any air conditioners that are in violation of the association’s rules. Here goes:

Dear Unit Owner or Resident,

It has come to the attention of the Board at XYZ Condominium Association that several units are exhibiting air conditioners installations that are not allowed as per our association rules. In particular, Rule 16, Paragraph a, which reads, “no unit owner shall install any type of portable air conditioning unit in a window of any unit”. Quite simply window mounted air conditioners are not allowed here and the Board is requesting their immediate removal. Failure to remove these unapproved air conditioners will result in a summons to appear before the Board and a daily fine of $XX as outlined in our association rules.

If you are one of the majority of unit owners who do not have a window-mounted air conditioner is place, thank you for obeying the rules. If you do have one, kindly remove it immediately to avoid further action. Thank you for your attention to this important matter.

Sincerely Yours,

The Board of XYZ Condominium Association

Hope that helps, R.M.. Good luck!