Board Communications Condominium Governance

No Annual Meeting

N.M. from Litchfield County writes:

Dear Mister Condo,

I live in a small condo community in Northwestern Connecticut. It is a newer property and it is quite lovely. I stumbled across your website while I was looking up information on how common fees are determined and read about Annual Meetings of homeowners. As far as I know, there has never been an Annual Meeting here. If there is, no one has told me about it. Is an Annual Meeting required?

Mister Condo replies:

N.M., Annual Meetings are required by most condominiums as the requirement to hold them is usually outlined in the condo documents. Annual Meetings are where the budget is passed and the Directors of the condo are voted into office. Other important association business usually takes place at the Annual Meeting but, at the very least, the budget and election of directors needs to occur. State law requires that all unit owners be notified of the meeting so if no one is telling you, you need to make sure the person responsible for calling the meeting, usually the Secretary, is doing their job and sending out notices well in advance of the meeting.

It is easy to be complacent in a newer condo, especially if everything is running smoothly and there doesn’t seem to be any pressing issues for the community to consider. But, trust me; it is very important that the community is governed in accordance with its documents and state law. If correct governance procedures aren’t followed and the laws aren’t observed, things can go from peaceful to quite ugly in no time. Better to get a handle on doing it right from the start. Best wishes!

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