N.L. from Fairfield County writes:
Dear Mister Condo,
Do you have information of how to form a nominating committee for a self-managed condominium?
Mister Condo replies:
N.L., that is a very interesting question. The answer lies in your governing documents which may or may not outline the procedure for forming the Nominating Committee. If the documents are silent on the Nominating Committee formation (which would be my guess), the association is then free to create its own rules regarding the formation of the Nominating Committee. There would be a motion to do so at a meeting, a vote to ratify the decision, and so on. Keep in mind that your association is also bound by state laws so be sure to do so in an open forum where all unit owners know what is going on. It should also be noted that the function of the Nominating Committee is to propose, not endorse, candidates. Also, keep in mind that qualified individual unit owners are always free to run for a position on the Board, regardless of whether or not the Nominating Committee has presented the unit owner as a potential candidate.
While not unknown to condominium associations, Nominating Committees are not particularly common and almost unheard of in smaller condominiums. In your letter, you indicated that your association has more than 75 units so it is not surprising to hear you are seeking to form a Nominating Committee. It is important that the Nominating Committee function with the same openness as the Board and other committees. I found the following general guidelines at the CAI National website. I would include these in the resolution to establish the committee:
XYZ Condominium Nominating Committee
- Appoint nominating committee members.
- Assign number, tenure, and restrictions on committee members.
- Determine committee powers and duties.
- Solicit nominations in accordance with the resolution.
- Verify nominees’ willingness to serve.
- Solicit biographical information and platform statements from nominees.
- Organize and publish the slate of candidates.
- Certify compliance with nomination requirements in the resolution.
Hope that helps! Good luck finding the best candidates to volunteer for Board leadership positions at your association, N.L.!