J.R. from New Haven County writes:
Dear Mister Condo,
Can the Board disclose your personal information?
Mister Condo replies:
J.R., the condo Board of Directors has a right to know a great deal about you and all owners, renters, mortgagors, employees, and anyone else with a vested interest in the condominium association. There are many reasons for this but the primary reason is for purposes of communications and serving notices, which, they are required to do by law for certain association activities. Annual Meetings, Special Assessments, and Collections procedures all come to mind as reasons that the Board needs your personal information. Along with that need for information comes a duty to protect that information as well. The Board may not disclose your personal information simply for the sake of doing so. In these days of data and identity theft it is more important than ever that condo Boards have policies in place on how they store and what they do with the data they collect during the course of conducting association business. It is also important to offer unit owners an “opt-out” feature for things like resident directories and community websites. They may use your name but you can certainly request that they withhold information such as your phone number and anything else that may be used to identify you. I know of some associations that will allow only first initials of residents so as they do not tip off that an inhabitant is male or female. This can be a particularly good policy in an area where crime or sexual predation might occur. There is no reason to tip off a criminal that a single woman is the only unit resident. If you feel your Board has disclosed more than it should or has misused your personal information you would be well advised to seek counsel from a qualified attorney to see that corrective action is taken. All the best!