Rescheduling the Condo Annual Meeting

D.L. from New Haven County writes:

Dear Mister Condo,

Is there a proper procedure for rescheduling an annual association meeting on the day of the meeting? Thanks!

Mister Condo replies:

D.L., there are a few reasons that I can think of for needing to reschedule an Annual Meeting on the day of the meeting. Once the annual meeting is announced all unit owners have a right to attend and should plan on doing so. If the meeting needs to be rescheduled for whatever reason, all of the events that lead up to the meeting are reset to Day 1, meaning a new notice of meeting must be issued and all unit owners given adequate time to prepare to attend the new meeting. In Connecticut, that means at least 5 day’s (one week’s) notice. It is not unusual for the association to give 10 day’s notice just to make sure unit owners who are able and wish to attend can adjust their schedule. Even if well-intentioned, it is not proper for a meeting to be called for on a Monday and then rescheduled to Wednesday of that same week. In that instance, adequate notice was not given and the meeting can be challenged by unit owners. It is always best to follow the proper procedure if a Board or Annual Meeting needs to be rescheduled. Good luck!