Should Maintenance Receipts Be Included with the Condo Minutes?

K.D. from outside of Connecticut writes:

Dear Mister Condo,

Hello. I am Vice-President and Treasurer, recently had annual condo meeting. We were in budget and everything was good, but one new co-owner demanded to see receipts of the general maintenance and wants to put the receipts itemized in the minutes. Do I have to supply her with that information?

Mister Condo replies:

K.D., Vice-President and Treasurer? You’re pulling double duty! Thank you for your service to your association. Minutes of meetings are not the place to put something like general maintenance receipts. In fact, your minutes should simply reflect the agenda, voting record for items voted on, and such. Unit owners who wish to request viewing other records of the association, such as general maintenance receipts have the right to do so but they must make the request of the association and then schedule a time to do so. Depending on your state and local law, the association or Management Company may also have the right to charge a records inspection fee for providing access to such records. For the most part, unit owners have no need to review incidental expenses of the association as they have elected Board members to pay attention and take appropriate action with those records. Good luck!