P.D. from Hartford County writes:
Dear Mister Condo,
Mister Condo replies:
P.D., the short answer is it depends on who’s calling the meeting and why. The Board of Directors is the group of elected volunteer leaders from within your community. They meet as prescribed by the by-laws, usually monthly or quarterly to take care of association business. For most communities, this schedule is frequent enough for association business to be conducted in proper order. However, there are occasions when the Board may need to get together quickly to discuss or take action on an emergency situation. This is rare and should be done with extreme caution as actions taken in an emergency meeting of the Board may fall under scrutiny by association members, especially if they feel the nature of the meeting wasn’t truly an emergency. For instance, if the Board were to convene a special meeting to handle a fee increase or an assessment, members might question the why that would be an emergency. If the retaining wall was about to collapse causing imminent danger to the buildings and a contractor had to be hired for $20,000.00 to stop the pending damage that would be less likely to be questioned. The procedure is likely outlined in your condo docs so take a look. Basically, the secretary needs to notify the membership of the meeting and publish an agenda for the meeting. Note, in true emergency situations that may not be practical. Hope that helps!