H.S. from Hartford County, Connecticut writes:
Dear Mister Condo,
We are looking for formalize a maintenance schedule. Do you have sources of sample maintenance schedules you can share?
Mister Condo replies:
H.S., there are all sorts of maintenance schedules so let me begin with an assumption that you are talking about maintenance standards that will be acceptable to your association’s insurer. Things like water lines, hot water tanks, and such. I wrote an article on the topic back in 2013: https://askmistercondo.com/connecticut-condominium-maintenance-standards-mandated/. Your condominium insurance policy may state specific guidelines and you definitely want to speak with your association’s insurance agent to ask them for guidelines that will keep the association compliant and covered in the event of an accident. Typically, the insurers rely on the manufacturer’s suggested usable life as the standard. For instance, hot water tanks might last 10 years or longer but the manufacturer might suggest that they be replaced every seven years even if they are functioning perfectly well. Homeowners don’t like replacing things that are in good working order but if you don’t hold them to a maintenance standard that is acceptable to the insurer, the association will be at risk when that perfectly good-working 8-year-old water tank fails. Having and enforcing maintenance standards is for the good of all involved, including the unit owners. If an uninsured loss occurs, they could well find themselves on the receiving end of some very large bills. Water hoses are another culprit and may have to be replaced every two years. Toilet tanks and seals, faucet connections, water supply lines and more should be included in the maintenance standard. Again, you will need to work closely with your insurance folks to make sure you haven’t missed anything and that the association and unit owners are protected. Since it isn’t a “one size fits all” problem, I can’t give you a better answer than that. All the best!