G.S. from Hartford County, Connecticut writes:
Dear Mister Condo,
I live in a relatively large condominium with almost 200 units. The property management company does a pretty good job running the place but I have never once heard about meetings for homeowners or the Board of Directors. Aren’t they supposed to meet every so often? How do these people get elected to the Board if there are no meetings? I am really confused. Should I be concerned?
Mister Condo replies:
G.S., in a word, YES! You should be deeply concerned. If what you are saying is true, this Board is not performing its duties. I am sure that your condominium documents call for regularly scheduled meetings of the Board. At the very least, state law requires that your condominium hold an Annual Meeting where the Directors are elected and the budget is voted upon.
I would begin by asking your property management company for the next scheduled meeting of the Board of Directors. If there is none scheduled, ask them about the Annual Meeting. If there is none scheduled, you should demand that one be scheduled. Ask when the budget will be voted upon. This isn’t an unusual request. This is your right. Any knowledgeable property management firm will know this.
If it is true that the Board is not meeting and that there is no Annual Meeting, it may be time for you to take action. You will need to recruit volunteer unit owners to run for the Board. Don’t forget to include yourself as a candidate. The existing Secretary of the Board can call a meeting of unit owners so that proper elections can take place. If the Secretary is unwilling to do so, you have the right to assemble the unit owners on your own, following applicable state law. More information is available at the CAI-CT website (http://caict.org). If necessary, consider consulting with a qualified attorney to make sure your actions are legal.
Once you have taken back control of your condominium association, you can make sure the Board meets regularly and that all of the homeowners are properly represented when decision are made about the condominium. It is surprising to learn that things like this happen. You are right to be concerned and wise to take action. Good luck getting your condominium association back on track.